If there are any styles named the same both in that document and the Master Document, Word 2010 will give you an opportunity to change the style name (or keep it the same). For the purposes of this exercise, we’ve created Document 1, Document 2, and Document 3.ģ) Create and save a Master Document - which is nothing more than a new Word document referred to as a “Master” Document.Īt this point all your documents should be OPEN - both the Master Document and the other individual documents.Ĥ) In the Master Document, select View tab > Document Views pod and select the OUTLINE view:ĥ) Click the SHOW DOCUMENT button to display additional controls:Ħ) Click the INSERT button to display the documents you’ve created or opened with the intention of combining into a larger document:ħ) Select “Document 1” to insert into the Outline. Detailed steps:ġ) Backup all your individual documents before attempting anything.Ģ) Open your individual documents. This step makes combining them a simpler process.ģ) Combine the individual documents in that Master Document. If they are already created, make sure they share the same paragraph styles as much as possible. (11) You can go ahead and do any kind of edits you like in the target (“master”) document.1) Create your individual documents by using as much the same paragraph styles as possible. For example, in this case, the COLOR of the edited text is not displayed in the target document: (10) Target document will pick up the changes with some errors. (9) Now you if you go back and edit Doc1: (7) Click OK to insert the content of Doc1 into the target document: (6) For Doc1, enter the correct path into the Filename or URL field: (5) Find and select the IncludeText field to display its respective attributes.
(4) Select Quick Parts > Field to display the Field dialog box. (3) On the ribbon, select the Insert tab. (2) Open your target Word 2010 document that is, the document into which you’d like to import the subdocuments to create an overall “master document.”
#How to merge word documents 2010 full
If they are in different directories, make careful note of their full paths (addresses). IncludeText works best if the subdocuments are all saved within the same directory (folder).
Here we will have two such files: Doc1 and Doc2. But when it works it enables you to send the content of multiple files to others through a single “master document”. This field is also known to have its problems (like the famous “Error! Filename not specified” error). One way to come up with a composite “master document” that would display all the content of its subdocuments is to insert such files into the target file through the IncludeText field.
(Please search for keywords “Master Document”).īut Master Document has one important drawback (other than the fact that it’s buggy and does not work the way it’s supposed to all the time): you can not send the final document to others for review or edit without also sending all the individual subdocuments that make up the Master Document since the master document is actually a collection of links to those individual files and does not really contain their content. One way to do that is by using MS Word’s “Master Document” functionality, which is covered by other posts in this blog. Perhaps you work in a large company and you need to pull together separate Word files into an updated document or perhaps the task is to combine files written by different writers (like the chapters of a book) into one final document.
#How to merge word documents 2010 how to
The question of how to combine individual MS Word Files into a Master Document is a question that most technical writers face frequently during their careers.
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